A SAMPLE OF A PROJECT PROPOSAL FOR ACADEMIC PURPOSES

A SAMPLE OF A PROJECT PROPOSAL FOR ACADEMIC PURPOSES

PROJECT PROPOSAL

CONSTRUCTION OF A RECORDS STORAGE FACILITY IN 

HOIMA REGIONAL REFERRAL HOSPITAL

BY

STUDENT NAME: KATUGUME SUNNY

PROJECT DIRECTOR: HOSPITAL ADMINISTRATOR

FROM 5^TH JULY 2014-5^TH JULY 2015

PROJECT SUMMARY: The project of constructing a records storage facility in Hoima Regional hospital will take a period of one year. By the time the project is completed, it will help the information users to easily access records needed at a particular time. The project will be undertaken due to the many challenges which the records department has been facing for instance poor records storage and retrieval partially due to shortage of a designated place for records.  The records storage facility will have four main floors including the one for a records center for current records, a registry holding records in a semi current stage waiting for disposition or archival and an archive for records of permanent value.

THE ORGANIZATIONAL HISTORY

 HISTORICAL BACKGROUND OF THE HOSPITAL:

The hospital was established in 1910 as Hoima hospital under the ministry of health. In 1998 it became a referral hospital for Hoima district where other health centers in the district could refer their patients. In 2002 it became a regional referral hospital covering areas of Masindi, Hoima, Kibale, kiryandongo, kiboga and Buliisa. Therefore all health centers in the districts mentioned refer their patients to Hoima regional referral hospital up for further treatment. The hospital still operates as a regional referral hospital up to present day.

  MISSION:

To provide specialized and limited general curative, preventive, health pro motive and rehabilitative health services to Bunyoro kitara region for improved quality of life.

VISION:

 To become a center of excellence for provision of high quality general and specialized health services for a healthy and productive population in Bunyoro kitara region.

THE BACKGROUND AND ANALYSIS OF THE PROBLEM TO BE ADDRESSED

How far has Hoima Regional Referral Hospital been effective in records management? Hoima Regional Referral Hospital being one of the referral hospitals in Uganda, it generates a lot of health services to the population of Uganda. This means that, the hospital generates, receives and maintains volumes of both medical records and non medical records which need proper care to provide continued access to such records. However, the hospital faces a lot of challenges in records management. For example not enough funds from the government to even support the records department, lack of enough storage space for records, embezzlement of funds meant for supporting records management, poor records disposition policy and so many challenges. Therefore there is need for the establishment of a records storage facility which will help in curbing such challenges and hence good records management system at the hospital.

THE PROJECT GOAL

To construct the best records storage facility for Hoima Regional Referral Hospital

PROJECT OBJECTIVES

To ease records storage and retrieval in time

To help in determining the records retention and disposition policy

 To curb the challenges facing the records department

To enhance a proper classification and filing system

PROJECT IMPLEMENTATION PLAN

The project will be implemented by considering the project plan. Actually project implementation will be done by starting on the actual construction of the records storage facility. This will be started on 5^th July 2014 and it should be completed on 5^th July 2o15, a period of only one year. This will be done by executing all the project activities to produce the project deliverables, the project activities will include,

·         Planning for the project

·         Identifying and surveying the land

·         Clearing the land and delivery of the building materials

·         Actual building of the facility

·         Installation of equipments

·         Monitoring and evaluation

·         Formal handover

THE ANNUAL PROJECT BUDGET

BUDGET OUTLINE	AMOUNT	GOVERNMENT FUND Ugandan shillings(ug shs)	OTHER SOURCES OF FUND
Project personnel
Consultant 1	1000000	1000000
Builders 10	2000000	2000000
Administrative support
Official travel to in two districts	1month*100000	100000
Component total		3100000
Equipments
Buying the land		5000000
Construction materials like bricks, sand, cement, trees		700000
Bulbs  and water pipes		6000000
Component total		11700000	Engender health community
Miscellaneous
Sundry and communications		100000
Inflation on items		200000
Component total		300000
Grand total		15100000